Administrative Professionals and State Classified

To hire an administrative professional or state classified position, please follow the below steps. If you have questions, please contact Kristin Anderson and Tyler Heyne at kristin.anderson@colostate.edu and tyler.heyne@colostate.edu.

Please note, all hires require approval from the College of Natural Sciences prior to starting the hiring process. Also: if funding has not been secured, you will be required to provide proof of funding and may not receive approval to start the hire until funding has been finalized with Sponsored Programs or the department.

1. Please use this link to start your request. Create the position description or update the position description of the person that is being replaced (if applicable).
2. The department has open pools for Research Associate, Research Scientist, and Postdoctoral Fellow positions. Click here to see our three Open Pools. If you need to conduct a Standard or Accelerated Search, please reach out to Kristin Anderson and Tyler Heyne.
3. Utilize the Office of Equal Opportunity’s Search Resources and familiarize yourself with the process and required policies and procedures for the hiring process.

Please allow up to 6-8 weeks to conduct an Open Pool search/hire and that you watch for email communications regarding additional items needed from you throughout the process in order to prevent delays. Standard and Accelerated Search time frames may vary upon the position and the request.

Student Hourlies

Step 1: Student Applies to an Open Posting

Students must apply to one of Biology’s open Workday postings to be eligible for hire through Biology:

• Apply for Work Study
• Apply for Non-Work Study

Step 2: Determine Whether You Can Initiate the Hire in Workday

To initiate a hire in Workday, you must follow these instructions. Initiated hires in Workday can only be entered under the “JM”, job managed, designation of your name. To check if you have this designation, follow these steps:

1. Log into Workday.
2. Type your full name in the top search bar (do not press Enter).
3. If an option appears with “JM” at the end of your name:
   • Have the student apply to one of the postings above.
   • Then follow these steps:
     1. Click the JM version of your name.
     2. Click the three dots in the blue bar next to your name at the top.
     3. Select Hire.
     4. Choose Hire Student.
     5. Enter the student’s full name and click OK.
     6. Continue through the guided hire process.
     7. Add the following information in the comments section:
        • Direct supervisor
        • Hourly rate (minimum $15.16/hr)
        • CSU account number(s) for pay
        • Desired start date

Sample comment:
“Student hire for Smith; $16/hr; 1234567 with ABG sub‑account; desired start date 2/1/26.”

If you do NOT see a JM supervisory organization:

Email Maylou.Flores@colostate.edu and Ayo.Garner@colostate.edu to request:

1. Creation of a JM supervisory organization so you can hire a student hourly employee.
2. The current open‑pool applicants so you can begin screening.
3. Once you select your student(s), submit your request so Biology Admin can initiate the hire.

Important: As the supervising manager, you must approve all hires and job changes in Workday.

Please remember – Do NOT ask students to begin work until after they are hired.

Non-Student Hourlies

This employee group is subject to the CSU hiring chill. More information to come as it is made available.